How NOT to Multi-task

First, a few quick reasons not to multi-task:

1. Multi-tasking is less efficient, due to the need to switch gears for each new task, and the switch back again.
2. Multi-tasking is more complicated, and thus more prone to stress and errors.
3. Multi-tasking can be crazy, and in this already chaotic world, we need to reign in the terror and find a little oasis of sanity and calm.

Here are some tips on how NOT to multi-task:
1. First set up to-do lists for different contexts (i.e. calls, computer, errands, home,
waiting- for, etc.) depending on your situation.

2. Have a capture tool (such as a notebook) for instant notes on what needs to be done.

3. Have a physical and email inbox (as few inboxes as possible) so that all incoming stuff is
gathered together in one place (one for paper stuff, one for digital).

4. Plan your day in blocks, with open blocks in between for urgent stuff that comes up. You
might try one-hour blocks, or half-hour blocks, depending on what works for you. Or try
this: 40 minute blocks, with 20 minutes in between them for miscellaneous tasks.


5. First thing in the morning, work on your Most Important Task. Don’t do anything else
until this is done. Give yourself a short break, and then start on your next Most Important
Task. If you can get 2-3 of these done in the morning, the rest of the day is gravy.

6. When you are working on a task in a time block, turn off all other distractions. Shut off
email, and the Internet if possible. Shut off your cell phone. Try not to answer your phone
if possible. Focus on that one task, and try to get it done without worrying about other
stuff.

7. If you feel the urge to check your email or switch to another task, stop yourself. Breathe
deeply. Re-focus yourself. Get back to the task other inboxes at regular and pre-
determined intervals.


Brought to you by:
http://zenhabits.net/2007/02/how-not-to-multitask-work-simpler